A transparent model for serious corporate movement
Feelivacation sources, negotiates, documents, coordinates and fulfils travel-linked requirements. Supplier commercials are shown at net rates — our professional fee is stated separately, never hidden inside hotel, vehicle or DMC lines.
First, tell us who you are
What Feelivacation manages for corporate groups
Meetings, incentives, conferences, offsites, dealer meets, training groups, leadership meets, reward travel and wellness retreats.
Corporate MICE
Meetings, incentives, conferences, offsites, dealer meets, training groups, leadership meets and reward travel.
Wellness & Retreats
Corporate wellness, leadership reset journeys, nature immersions, women wellness, sleep retreats, stargazing and mindful offsites.
Group Travel Fulfilment
Hotels, transportation, meals, airport transfers, sightseeing, activities, visas, insurance and ground coordination.
Transparent Procurement
Supplier rates at net / contracted levels, taxes shown separately and a clearly disclosed professional fee.
Our working style
Transparent procurement, protected execution and clean accountability.
Requirement Lock
Clarify pax, dates, city, hotel category, rooming, meals, transport, event scope, dietary needs and approval hierarchy.
Output: Requirement brief and commercial assumptions.
Supplier Sourcing
Approach hotels, DMCs, transporters and experience partners; request net rates and availability.
Output: Supplier comparison and recommended option.
Net-Rate Commercials
Share supplier rate components at net / contracted rates wherever operationally feasible.
Output: Transparent cost sheet with statutory taxes shown separately.
Fee Disclosure
State the professional fee separately for planning, contracting, coordination and fulfilment.
Output: Clean supplier cost + taxes + professional fee model.
Contracting & Payments
Block inventory only after commercial acceptance and required advances. Supplier payment cycles are respected.
Output: Booking plan, payment schedule and cancellation terms.
Fulfilment Control
Manage rooming lists, transport movements, meal plans, supplier follow-ups, guest escalations and final reconciliation.
Output: Execution tracker, travel documents, vouchers and closure summary.
Transparent net-rate model: hotel, transportation, DMC, venue and service commercials are disclosed at supplier net / contracted rates. Professional remuneration is not built into these supplier line items. Supplier back-end incentives, loyalty credits, bank rewards or volume benefits, if any, remain Feelivacation commercial benefits unless specifically agreed in writing as pass-through items.
What is included and what is separate
Core MICE and travel fulfilment scope
- Hotel sourcing, rate negotiation and availability tracking.
- Rooming-list coordination, special requests and meal-plan coordination.
- Airport / railway transfers, local transport, coach planning and movement charts.
- Sightseeing, activities, DMC services, guide requirements and entry-ticket coordination.
- Corporate retreat curation: wellness, leadership reset, nature immersion and mindful offsite formats.
- Supplier confirmations, vouchers, payment coordination and pre-travel documentation.
- Operational escalation support and post-event reconciliation.
Separate event-production scope
- AV, stage, light, sound, LED wall, branding, printing, signage and event fabrication.
- Entertainment, emcee, photographer, videographer, team-building facilitators and production crew.
- Registration desk staffing, badge printing, event app, decor and themed evening production.
- Dedicated onsite tour managers or event managers beyond the agreed fulfilment scope.
- Conference permissions, licenses and venue-specific production charges.
The professional MICE Management & Fulfilment Fee does not include full event production unless specifically included in the signed scope. Expanded production responsibility is quoted separately.
Professional fee framework
Domestic, international, retreats and urgent requirements.
Domestic MICE travel-management fee
| Confirmed group size | Standard professional fee | Best used for |
|---|---|---|
| Up to 25 pax | INR 75,000 + GST | Small leadership offsites, training groups, board movements. |
| 26–50 pax | INR 1,25,000 + GST | Corporate MICE, incentive groups, domestic offsites. |
| 51–75 pax | INR 1,60,000 + GST | Larger hotel + transport + meals assignments. |
| 76–100 pax | INR 2,00,000 + GST | High coordination groups with multiple rooming and movement layers. |
| 101–200 pax | INR 3,00,000 – 4,00,000 + GST | Complex city movements, multiple coaches, banquet or delegate management. |
| 200+ pax | Custom: fixed fee or fixed + percentage hybrid | Large conferences, dealer meets, high-risk inventory or multi-city programmes. |
International MICE fee
| International scope | Professional fee |
|---|---|
| Simple single-destination group up to 50 pax | INR 2,00,000 + GST minimum |
| 51–75 pax | INR 2,50,000 + GST minimum |
| 76–100 pax | INR 3,25,000 + GST minimum |
| High-value, short-lead, multi-city or high-risk programmes | INR 5,00,000 minimum or 4%–6% of net land procurement, whichever is higher |
GST on Feelivacation fees and supplier components is charged as applicable under prevailing law and invoice classification. Supplier taxes are charged as per supplier invoice.
Urgent / immediate-requirement uplift
| Lead time before travel/event | Fee treatment | Reason |
|---|---|---|
| More than 30 days | Standard fee framework | Normal sourcing and contracting cycle. |
| 15–30 days | Standard fee + 15% to 25% | Compressed hotel, vehicle and meal confirmations. |
| 7–14 days | Standard fee + 25% to 40% | Priority supplier mobilisation and accelerated documentation. |
| Under 7 days | Standard fee + 40% to 60% | Emergency negotiation, limited inventory and high operational risk. |
| Under 72 hours | Custom emergency fee | Only accepted with 100% upfront supplier funding and written scope freeze. |
Retreat and wellness programme fee
| Retreat type | Fee structure |
|---|---|
| Corporate wellness / leadership retreat up to 50 pax | INR 1,50,000 + GST minimum plus supplier net costs |
| 51–100 pax retreat | INR 2,50,000 + GST minimum plus supplier net costs |
| Curated signature retreat with facilitators and pre/post assessment | 8% to 12% of net programme value or agreed fixed fee, whichever is higher |
| Specialist facilitator / therapist / wellness expert | Quoted separately at net professional rate + coordination fee |
Retreat categories: AIRA corporate wellness, leadership reset, sleep vacation, stargazing wellness, nature immersion, women wellness, senior-citizen journeys, family office retreats and founder reset programmes.
Working through your travel agency?
Feelivacation also fulfils behind agency brands. Switch to the travel agency view to see the white-label model.
Commercial terms & conditions
Clear rules before commitment.
| Area | Term |
|---|---|
| Commercial validity | All quotations are subject to supplier inventory and written validity. Rates can change until blocked/confirmed with payment. |
| Advance for sourcing | For intensive or urgent assignments, a non-refundable assignment advance may be required before detailed sourcing. |
| Professional fee payment | 50% of the professional fee on acceptance and 50% before travel/event. Immediate requirements may require 100% upfront. |
| Supplier payments | Hotel, DMC, transport, flight, visa, venue and attraction advances are payable as per supplier rules. No inventory is guaranteed without supplier payment. |
| Cancellation | Supplier cancellation rules apply component-wise. The professional fee is non-refundable once work has begun. |
| Refund timeline | Refunds, if any, are processed after supplier credit is received and reconciliation is complete; banking timelines may apply. |
| Changes in pax/scope | Any increase or decrease in pax, rooming, meals, vehicle duties or event scope may change supplier pricing and fee slabs. |
| Taxes | GST, TCS, local taxes, foreign remittance charges, city taxes or statutory levies apply as per law and invoice classification. |
Draft master services agreement — summary terms
| Clause | Summary |
|---|---|
| Work Order | Each assignment is governed by a written work order or accepted proposal covering destination, dates, pax, rooming, meals, transport, inclusions, exclusions, supplier assumptions, fee and payment schedule. |
| Transparent Procurement | Supplier rates may be disclosed at net / contracted rates. Remuneration is a separately stated professional fee unless a different model is agreed in writing. |
| Supplier Payments | The client funds all supplier commitments as per supplier deadlines. Feelivacation is not required to advance money to suppliers unless separately agreed in writing. |
| Confidentiality | All quotations, vendor identities, commercial sheets, negotiated terms and fulfilment documents are confidential and may be used only for the approved requirement. |
| Non-Circumvention | Suppliers introduced or sourced by Feelivacation may not be contracted directly for the same requirement for 12 months from proposal sharing, unless agreed in writing. |
| Liability Limitation | Liability is limited to the professional fee received for the specific work order, except where such limitation is not permitted by law. |
| Force Majeure | Neither party is liable for delay or failure caused by natural disasters, government restrictions, strikes, airline disruptions, civil disturbance or supplier failure. |
| Governing Law | Governed by the laws of India, with Delhi NCR as the preferred jurisdiction. |
This is a business draft to support quick onboarding. The final legal agreement should be reviewed by both parties' legal and tax advisors before execution.
Why this model works
| Client concern | How the model solves it |
|---|---|
| “Are rates inflated?” | Supplier rates are disclosed transparently; the professional fee is separate. |
| “Who coordinates everything?” | Feelivacation owns the fulfilment workflow across hotels, vehicles, meals, DMCs and documentation. |
| “Can a travel agency keep its client?” | Yes. White-label fulfilment protects the agency relationship with a defined premium. |
| “What about urgent requirements?” | Urgent work is accepted with a speed premium, scope freeze and advance funding. |
| “Can corporate travel create impact?” | Yes. Journeys of Joy connects MICE and retreats with measurable travel-led social impact. |
Share your group requirement
Share the objective and group profile. You receive a transparent cost sheet with taxes and professional fee shown separately.
MICE: sales@feelivacation.com · Retreats: retreats@feelivacation.com · WhatsApp us
Journeys of Joy
Your journey helps make another journey possible.
A portion of Feelivacation’s earnings supports travel experiences for children who may otherwise never get the opportunity to travel, explore and create memories beyond their everyday world.